Document and email automation
Invoices, certificates, receipts and contracts from email are recognised, checked and posted to your records without manual re-typing.
What gets automated
- Collecting attachments from a mailbox on schedule
- Recognising PDFs, scans and photos: document type, supplier, number, date, amounts and line items
- Checks: do the line items add up to the total, is the recipient right, is it a duplicate
- Linking to a company, vehicle, project or cost category
- Questionable documents go to a person for review instead of getting lost
- A file archive on Google Drive with clear file names
How it works
Connect a mailbox
A dedicated address or an existing mailbox the system collects new emails from.
Rules for your suppliers
How to read your suppliers' documents and where each one belongs.
Checks and an issue queue
Anything that does not add up appears in an issue list with the reason.
Records and reports
Posted documents show up in tables and dashboards right away.
FAQ
Which document formats are supported?
PDFs, scans and photos. Text-based documents are parsed by rules; difficult cases are handled by an AI model, and the result is checked.
What if a document is recognised incorrectly?
It is never posted silently: the system flags the issue (totals do not match, unknown recipient) and shows it for review.
Do we need to change our accounting software?
No. Data can be exported to spreadsheets or passed to another system. What exactly is needed depends on your process.
How much does document and email automation cost?
The price depends on the task: how many suppliers there are and which documents need to be recognised; we name the exact price once the task is clear. For reference, in Fleet Control, an ERP for vehicle fleets, parser setup for 20 suppliers costs €4 000 one-time and the subscription is €360 per month.
How long does it take to set up document processing?
Setting up document processing for your suppliers is custom development, which takes up to a month. We give the exact timeline together with the price once the task is clear.
Who looks after document processing after launch, and is there a warranty?
The solution can run on our server: hosting costs €8.50 per month with regular backups included, and priority support is paid separately at €50 per month. Solutions we build come with a 12-month warranty. Fleet Control runs as a subscription that includes bug fixes and support in day-to-day use.
What we need to know to give you a price
Once we have your answers to these questions, we can give you a price.
- What we're automatingWhich process takes up your time now: requests, documents, reports, publishing or something else.
- How many people will use itWho will work with the solution: just you, your team or your customers as well.
- What it needs to connect toWebsites, email, other systems, Telegram: everything the solution needs to exchange data with.
- Your industryWhat your company does, so we can take into account how processes work in your field.
- Timeline and budgetWhen you need the result and what budget you have in mind; if the budget isn't set yet, just say so.
Send us your answers on Telegram; a few words in your own terms are fine.
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