Document and email automation
Invoices, certificates, receipts and contracts from email are recognised, checked and posted to your records without manual re-typing.
What gets automated
- Collecting attachments from a mailbox on schedule
- Recognising PDFs, scans and photos: document type, supplier, number, date, amounts and line items
- Checks: do the line items add up to the total, is the recipient right, is it a duplicate
- Linking to a company, vehicle, project or cost category
- Questionable documents go to a person for review instead of getting lost
- A file archive on Google Drive with clear file names
How it works
Connect a mailbox
A dedicated address or an existing mailbox the system collects new emails from.
Rules for your suppliers
How to read your suppliers' documents and where each one belongs.
Checks and an issue queue
Anything that does not add up appears in an issue list with the reason.
Records and reports
Posted documents show up in tables and dashboards right away.
FAQ
Which document formats are supported?
PDFs, scans and photos. Text-based documents are parsed by rules; difficult cases are handled by an AI model, and the result is checked.
What if a document is recognised incorrectly?
It is never posted silently: the system flags the issue (totals do not match, unknown recipient) and shows it for review.
Do we need to change our accounting software?
No. Data can be exported to spreadsheets or passed to another system. What exactly is needed depends on your process.
Need similar automation?
Describe your process and we will estimate what can be handed over to a system.